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Measure C Citizen Oversight Committee Meeting Annotated Agenda

Date:
Time:
Place:

Thursday, November 10, 2016
5:00 PM

COG Ash Conference Room
2035 Tulare St., Suite 201, Fresno, CA

TOLL FREE NUMBER: 888-398-2342

PARTICIPANT CODE:  740166



Americans with Disabilities Act (ADA) Accommodations
The Fresno COG offices and restrooms are ADA accessible. Representatives or individuals with disabilities should contact Fresno COG at (559) 233-4148, at least 3 days in advance, to request auxillary aids and/or translation services necessary to participate in the public meeting / public hearing. If Fresno COG is unable to accommodate an auxiliary aid or translation request for a public hearing, after receiving proper notice, the hearing will be continued on a specified date when accommodations are available.

I.Presentations

About Presentations:

This portion of the meeting is reserved for persons wishing to address the Committee on items within its jurisdiction but not on this agenda. 

Note:  Prior to action by the Committee on any item on this agenda, the public may comment on that item.  Unscheduled comments may be limited to 3 minutes.

II.Minutes of September 8, 2016 Meeting of the Measure C Citizen Oversight Committee

Action: Review and approve, or approve with edits, the September 8, 2016 Oversight Committee minutes.

III.Measure C Citizen Oversight Committee Local Agency Budget Forms Review

Summary:   Each fiscal year the Citizen Oversight Committee (COC) asks each local agency receiving Measure C Local Transportation Funds to complete a reporting of how they plan to spend the current year's Measure C Local Program allocations. The request goes out the local agencies via a form the COC have instructed staff to develop and revise and updates each year.

To date, 10 required Local Agency Budget Forms were submitted for COC review and approval from the local agencies for review and approval.

  • City of Clovis
  • City of Coalinga
  • City of Fowler
  • City of Fresno
  • City of Kerman
  • City of Kingsburg
  • City of Mendota
  • City of Parlier
  • Fresno County Rural Transit Agency
  • Fresno COG

Action:  Review, approve and recommend action.

Additional Local Agency Budget Forms attached for Item III.

IV.Fiscal Year 2015-2016 Measure C Extension Expenditure Reports

Summary:  Pursuant to the adopted Fresno County Transportation Authority procedures for administration of Measure C Extension Funds for Local Transportation Pass-Through Projects and Programs, and for Short Term Regional Transportation Program projects, local agencies are required to submit their Measure C Extension Expenditure Report(s) for the fiscal year no later than November 15th of each year. To date seven of the local agencies have submitted the Fiscal Year 2015-2016 Expenditure Reports that are ready for review.:

  • City of Clovis
  • City of Firebaugh
  • Fresno Council of Governments
  • City of Kerman
  • City of Kingsburg
  • City of Mendota
  • City of Reedley
  • City of Selma

Action: Receive & approve or recommend action.

V.Local Transportation Planning Agencies Audits of Fiscal Year 2013/14 and 2014/15

Summary:  Jeff Markarian from Dedekian, George, Small & Markarian, Accountancy Corporation, the firm retained by the Authority to perform the annual audits of the LTP Agencies Expenditure Reports will present his summary reports of the FY13/14 and FY14/15 audits. A disc or flash drive with the audit reports will be provided at the meeting.

Action:  Information Item. Action may be taken at the discretion of the Measure C Citizen Oversight Committee.

VI.FCTA Measure C Annual Audit Reports

Summary: At the September 2016 COC meeting Denise DiBenedetto gave a brief explanation of this item. David Van Pelt suggested that the audit report be taken home so the committee can review and have it added to the next agenda. A motion was made by Bob Allen and seconded by Lee Delap to bring this item back at the next meeting. A vote was called for and the motion carried. Therefore, the COC may chose to discuss the following item:

Green and Company LLP, the Certified Public Accounting firm retained by the Authority to perform their fiscal year 2014-2015 audit of finances, has recently completed their analysis and submitted the final report, which was included in the agenda package. In the summary, the firm found no material weakness concerning internal control over financial reporting and no instances of noncompliance with laws, regulations, contracts or grant agreements. Also included in the agenda package were the financial restatements for fiscal years 2012-2013 and 2013-2014. These financial restatements are due to the action taken by the Authority Board at their December 2014 meeting to adopt the update to the Measure C Extension Regional Transportation Mitigation Fee (RTMF) Nexus Study.

Action:  Receive, review and comment.

VII.Items from Members

VIII.Items from Staff

A.  Future tentative COC meeting dates to calendar:

  • December 8, 2016
  • February 9, 2016
  • March 9, 2016 (Very tentative--staff has another event this day)

B.  Items for next agenda

C.  Upcoming Meetings of other related Boards/Committees:

  • Fresno COG Policy Board - Thursday, November 17 at 5:30 pm
  • Sustainable Infrastructure Grant Program Meeting - Tuesday, November 29, 2016 at 2:00 p.m.
  • RTP Roundtable Meeting - Wednesday, November 30, 2016 at 2:00 p.m.
  • Fresno COG Transportation Technical Committee - Friday, December 2 at 8:30 am (tentative)
  • Fresno COG Policy Advisory Committee - Friday, December 2 at 10:00 am (tentative)
  • Fresno County Transportation Authority - Wednesday, December 7 at 9:00 am 
  • Fresno COG Policy Board - Thursday, December 15 at 5:30 pm (tentative)