Measure C Citizen Oversight Committee Meeting Annotated Agenda
Time:
Place:
COG Ash Conference Room
2035 Tulare St., Suite 201, Fresno, CA
TOLL FREE NUMBER: 888-398-2342
PARTICIPANT CODE: 740166
Americans with Disabilities Act (ADA) Accommodations
The Fresno COG offices and restrooms are ADA accessible. Representatives or individuals with disabilities should contact Fresno COG at (559) 233-4148, at least 3 days in advance, to request auxillary aids and/or translation services necessary to participate in the public meeting / public hearing. If Fresno COG is unable to accommodate an auxiliary aid or translation request for a public hearing, after receiving proper notice, the hearing will be continued on a specified date when accommodations are available.
I.Presentations
About Presentations:
This portion of the meeting is reserved for persons wishing to address the Committee on items within its jurisdiction but not on this agenda.
Note: Prior to action by the Committee on any item on this agenda, the public may comment on that item. Unscheduled comments may be limited to 3 minutes.
II.Minutes of October 13, 2016 Meeting of the Measure C Citizen Oversight Committee
Action: Review and approve, or approve with edits, the October 13, 2016 Oversight Committee minutes.
III.Measure C Citizen Oversight Committee Local Agency Budget Forms Review
Summary: Each fiscal year the Citizen Oversight Committee (COC) asks each local agency receiving Measure C Local Transportation Funds to complete a reporting of how they plan to spend the current year's Measure C Local Program allocations. The request goes out the local agencies via a form the COC have instructed staff to develop and revise and updates each year.
At the last meeting, 10 required Local Agency Budget Forms were submitted for COC review and approval from the local agencies for review and approval. One was sent back to the City of Fresno for edits, and three additional forms were received and are attached for your review.
- City of Orange Cove
- City of Reedley
- City of San Joaquin
- City of Sanger
- County of Fresno
- City of Fresno – At the November meeting the committee asked for additional clarification on page 1: Street Maintenance, line items G and K regarding maintenance and reserve. A motion was made by Bob Allen and seconded by Sal Petrucelli to approve the FAX and Airport budget pages of the form and request clarification on the Street Maintenance page of the form. A vote was called for and the motion carried. FCTA staff confirmed that all of the City of Fresno's local funding programs currently have reserves. Therefore, COG staff is working with the City of Fresno to correct their form, as none of the pages indicated they had reserve funding. If completed, the forms will be posted to the agenda packet under this item ASAP.
Action: Review, approve and recommend action.
IV.Fiscal Year 2015-2016 Measure C Extension Expenditure Reports
Summary:
Pursuant to the adopted Fresno County Transportation Authority procedures for administration of Measure C Extension Funds for Local Transportation Pass-Through Projects and Programs, and for Short Term Regional Transportation Program projects, local agencies are required to submit their Measure C Extension Expenditure Report(s) for the fiscal year no later than November 15th of each year. To date all of the local agencies have submitted the Fiscal Year 2015-2016 Expenditure Reports with the exception of the City of Coalinga. The Cities of Clovis and Fresno have also submitted their RTP projects Annual Reporting. Please note that review and communication with local agencies is on going at the time of agenda preparation.
The following Exp Reports have been received since the last meeting:
- City of Clovis
- County of Fresno
- FCRTA
- City of Coalinga
- City of Fowler
- City of Fresno
- Fresno Airports
- Fresno Fax
- City of Huron
- City of Orange Cove
- City of Parlier
- City of San Joaquin
- City of Sanger
Action: Receive & approve or recommend action.
Additional Local Expenditure Reports attached for Item IV.
VI.FCTA Measure C Annual Audit Reports
Summary: At the September 2016 COC meeting Denise DiBenedetto gave a brief explanation of this item. David Van Pelt suggested that the audit report be taken home so the committee can review and have it added to the next agenda. A motion was made by Bob Allen and seconded by Lee Delap to bring this item back at the next meeting. A vote was called for and the motion carried. Therefore, the COC may chose to discuss the following item:
Green and Company LLP, the Certified Public Accounting firm retained by the Authority to perform their fiscal year 2014-2015 audit of finances, has recently completed their analysis and submitted the final report, which was included in the September agenda package. In the summary, the firm found no material weakness concerning internal control over financial reporting and no instances of noncompliance with laws, regulations, contracts or grant agreements. Also included in the agenda package were the financial restatements for fiscal years 2012-2013 and 2013-2014. These financial restatements are due to the action taken by the Authority Board at their December 2014 meeting to adopt the update to the Measure C Extension Regional Transportation Mitigation Fee (RTMF) Nexus Study.
At the November Oversight Committee meeting approved a motion to receive the audit reports as presented, but also moved to request that Jeff Markarian return and provide an overview of these financial reports
Action: Information.
VII.Items from Members
VIII.Items from Staff
A. Future tentative COC meeting dates to calendar:
- February 9, 2016
- March 9, 2016 (Very tentative--staff has another event this day)
B. Items for next agenda
C. Upcoming Meetings of other related Boards/Committees:
- Fresno County Transportation Authority - Wednesday, December 7 at 9:00 am
- Sustainable Infrastructure Grant Program Meeting - Tuesday, January 24, 2016 at 2:00 p.m.
- RTP Roundtable Meeting - Wednesday, January 25, 2017 at 2:00 p.m.