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Measure C Citizen Oversight Committee Meeting Annotated Agenda


Thursday, October 8, 2020
5:00 PM

Due to the COVID-19 pandemic this will be a virtual meeting:

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The Fresno COG offices and restrooms are ADA accessible. Representatives or individuals with disabilities should contact Fresno COG at (559) 233-4148, at least 3 days in advance, to request auxillary aids and/or translation services necessary to participate in the public meeting / public hearing. If Fresno COG is unable to accommodate an auxiliary aid or translation request for a public hearing, after receiving proper notice, the hearing will be continued on a specified date when accommodations are available.

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Topic: Measure C Citizen Oversight Committee Meeting
Time: Oct 8, 2020 05:00 PM Pacific Time (US and Canada)

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Meeting ID: 938 9967 1445
Passcode: 844355
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About Presentations:

This portion of the meeting is reserved for persons wishing to address the Committee on items within its jurisdiction but not on this agenda. 

Note:  Prior to action by the Committee on any item on this agenda, the public may comment on that item.  Unscheduled comments may be limited to 3 minutes.

II.Measure C Citizen Oversight Committee Elections - Chair and Co-Chair

Summary:  The Measure C Citizen Oversight Committee should elect a chair and co-chair to serve on the committee for the 2020-2021 fiscal year.

Action: Election of a chair and a co-chair to serve on the committee for the next fiscal year. 

III.Minutes of May 14, 2020 Meeting of the Measure C Citizen Oversight Committee

Action: Review and approve, or approve with edits, the May 14, 2020 Measure C Citizen Oversight Committee minutes.

IV.Status Reports - Requested by COC Members (MIke Leonardo and Les Beshears)

Summary: The Fresno County Transportation Authority's Executive Director Mike Leonardo will provide a status report to the Oversight Committee on the following topics:

  • Grade Separation Program
  • Litter Abatement Program
  • Measure C Extension Renewal Update
  • High-Speed Rail Heavy Maintenance Facility Update
  • Regional Transportation Mitigation Fee Loan Payback

Action: Information Item.

V.Measure C New Technology Reserve Fund, 2020-2021 Application Process (Brenda Veenendaal)

Summary:  Fresno COG released the Measure C 2020 application for New Technology funding on April 10, 2020. Staff received four applications requesting approximately $8.2 million against an available $5.38 million.  On August 21, the scoring committee met to interview the applicants and discuss the applications. The following is a list of the applications and the funding recommendations:

For more information and links to the applications, please click HERE

Fresno COG's staff, Transportation Technical Committee, Policy Advisory Committee and Policy Board all approved the New Technology scoring committee recommendations for funding and are forwarding them to the Fresno County Transportation Authority to enter into contracts with the applicants in the amounts recommended.

Action:  Review, approve or recommend action.

VI.Development of the 2019-2020 Report to the Public

Summary:  The Measure C Citizen Oversight Committee is charged with annually developing an annual report to the public. A subcommittee should be formed to develop the report. The chair will be accepting volunteers to sit on the subcommittee.

Action: Accept or nominate subcommittee members to develop the COC 2019-2020 Annual Report to the Public. 

VII.Oversight Committee 2020-2021 Local Agency Budget Forms (Brenda Veenendaal)

Summary:   Each fiscal year the Citizen Oversight Committee (COC) asks all local agencies receiving Measure C Local Transportation Pass-Through Funds to complete a reporting of how they expect to spend the current year's Measure C Local Program allocations. The request goes out to local agencies via a form that staff updates and emails out each year.

To date, the following required Local Agency Budget Forms were completed and returned for COC review by local agencies:

  • Fresno County Rural Transit Agency
  • Fresno Council of Governments

Action:  Review, approve and recommend action.

VIII.FY19 Fresno County Transportation Authority Annual Audit (Denise DiBenedetto)

Summary: Brown Armstrong Accountancy Corporation retained by the Authority to perform our fiscal year 2018-2019 audit of finances, has recently completed their analysis and submitted the final report, which is included in the agenda package.  In summary the firm found no material weakness concerning internal control over financial reporting and no instances of noncompliance with laws, regulations, contracts or grant agreements. 

Action: Information Item.

IX.FY20/21 Measure C Extension Resolution of Allocation (Denise DiBenedetto)

Summary: California Public Utilities Code Section 142257 provides that the 2006 Measure C Extension Expenditure Plan, which was approved prior to and provided the basis for the ballot measure considered by the voters at the November 7, 2006 election, shall specify the amount and the formula by which the retail transactions and use tax shall be allocated to each participating jurisdiction for Local Transportation Purposes determined to be priority projects by local governments to which funds are allocated. The 2006 Measure C Extension Expenditure Plan creates a number of transportation programs to be funded by participating jurisdictions with Measure C funds passed-through from the Authority to the jurisdiction submitting eligible project claims. 

Consistent with adopted policy for administration of the funds, the Authority requested and received the annual estimate of Measure C funds from the Fresno County Auditor-Controller/ Treasurer-Tax Collector.

Based upon the annual estimate of total street miles from the California Department of Transportation, the annual estimate of population from the California Department of Finance, and the Measure C allocation formula as dictated by the 2006 Measure C Extension Expenditure Plan, the attached estimate of available funds and the annual apportionments has been calculated.

Action: Information Item.

X.Measure C Extension Environmental Enhancement Program-School Bus Replacement Subprogram Round 6A (Denise DiBenedetto)


Summary: The Measure C Extension created a number of single purpose programs funded with a defined percentage of total revenues to be dedicated to specific activities.  One of these restricted programs is for school bus replacement. 

The percentage of annual revenue identified by the Extension Measure for the SBRP is 2.3%.  The SBRP will replace the oldest school buses in Fresno County that emit toxic fumes and emissions.  The SBRP has two goals; cleaner fueled and safer buses for our school age children. All school buses will be equipped with air conditioning and seat belts providing added comfort and safety benefits. 

In the first five rounds of the School Bus Replacement Program Measure C replaced 99 school buses. If funding is approved for Round 6A this will bring the total amount of school buses replaced in Fresno County by Measure C to 115.

As of May 28, 2020, the Measure C Extension SBRP had available funding in the amount of $4,826,851.62.  The balance is large enough to consider a sixth round of school bus replacements.  Staff contacted Fresno County school districts and requested each district provide a current fleet list to match against the master priority school bus replacement list. Once a bus was determined eligible for replacement staff requested those districts submit a current CHP 292 form confirming the bus was recently inspected and then staff requested the districts then submit a bus quote. As in the past, staff contacted the San Joaquin Valley Air Pollution District to see if they also had a replacement program going on during this time. They did not. One district was able to secure a grant with the California Energy Commission in a total amount of $135,528.17.

The Round 6A list provided includes 16 buses for a total Measure C not-to-exceed commitment of $2,985,802.13, leaving a balance of $1,841,049.49 and any additional revenue accrued since May 2020. There are enough funds remaining that will allow staff to coordinate a second phase of Round 6 (6B) that will be brought to the Board in October or December.

Action: Information Item

XI.Local Transportation Pass-Through Projects and Programs Annual Reporting-Expenditure Reports (Denise DiBenedetto)

Summary: Pursuant to the adopted Fresno County Transportation Authority procedures for administration of Measure C Extension Funds for Local Transportation Pass-Through Projects and Programs, and Short-Term Regional Transportation Program projects, local agencies are required to submit their Measure C Extension Expenditure Report(s) for the fiscal year 2019-20:

  • Fresno COG      
  • City of Kerman

Action: Review and Comment

XII.Items from Members

  • Status report on the Fresno COG RTP Roundtable and RTP update progress from COC representative Kevin Hamilton

XIII.Items from Staff

A.  Upcoming 2020 COC meeting dates - please reserve these dates from 5-7:00 pm:

  • November 12
  • December 10

B.  Items for the next agenda

C.  Upcoming Meetings of other related Boards/Committee

  • Fresno COG Transportation Technical Committee Meeting - October 9, 2020, at 8:30 am
  • Fresno COG Policy Advisory Committee Meeting - October 9, 2020, at 10:00 am
  • Fresno County Transportation Authority Board - Wednesday, October 28, 2020
  • Fresno COG RTP Roundtable Meeting - October 28, 2020 at 2:00 pm
  • Fresno COG Policy Board meeting - October 29, 2020 at 5:30 pm